The problem
Qualifying a supplier is repetitive document work that eats technical time: checking registration, certificates, insurance, personnel qualification. The bigger problem comes later: approved documents expire. Without monitoring, the company finds out a supplier is non-compliant on the day of the inspection — and shares the liability.
- Manual document review, repeated for every supplier and every renewal
- Certificates expiring without anyone noticing
- Joint liability for a third party's non-compliance
- A control spreadsheet nobody keeps up to date
- Critical suppliers with no risk visibility
Who it's for
Procurement
Compliance and legal
Health and safety
Contract managers
How it works
The supplier submits documentation through a portal, with a clear list of what's required.
Documents are read, validated and checked against your process requirements.
The platform issues the technical opinion and rates the supplier's criticality.
Expiry dates are tracked automatically, with alerts ahead of time.
What's included
Supplier portal
Automatic document validation
Criticality matrix
Preventive expiry alerts
Exposure dashboard
Audit trail
Measurable gains
Integrations
- Automatic company registration status lookup
- ERP integration to block non-compliant suppliers
- Email and WhatsApp notifications to the supplier
- Report export for audits
Standards covered
Qualification covers the documentation requirements associated with contracting third parties and managing occupational health and safety.
Frequently asked questions
Does the AI replace human review?
No. It handles triage and the repetitive work — reading, checking data and validity — and issues an opinion. The decision to approve stays with your team, which now reviews exceptions instead of checking everything.
Can we use our own qualification criteria?
Yes. The required document list and approval criteria are configurable by supplier type and criticality.
How does monitoring work after approval?
Each document has a registered validity date. The platform tracks expiry and sends alerts ahead of time, both to the manager and to the supplier.
Does the supplier need training to use the portal?
No. The portal shows what's required and validates the upload immediately, flagging anything missing or illegible.
Does this reduce our joint liability?
It reduces exposure, because it creates documented evidence that the company required, verified and monitored the third party's compliance — which is exactly what inspections look for.
Social proof
Document qualification is the kind of process where the gain shows up in the first month: manual review volume drops immediately, and the effect on expiry control appears at the first renewal.