The problem
An inspection that lives on paper and spreadsheets isn't auditable. The report arrives days later, the photo is on the phone of whoever went to the field, and when the client asks for the Databook someone spends two weeks reassembling the history. The real cost isn't filling forms in: it's the engineering hours spent reconstructing what was already done.
- Reports arriving days after the inspection, once the work front has already moved on
- Photographic evidence scattered across phones, with no link to the inspected point
- Databook assembled by hand at the end of the project, under deadline pressure
- Non-conformities that only surface during the client's audit
- Rework nobody can quantify because there's no history
Who it's for
Quality coordinators
Field inspectors
Contract managers
Auditors and end clients
How it works
Define scope by process, area or discipline, with acceptance criteria taken from the applicable standard.
The inspector fills it in on a phone or tablet, attaches photos and signs — with no signal required.
The report uploads as soon as there's a connection and follows the configured approval flow, recording who approved what.
Final documentation is ready at any moment, not only at project close-out.
What's included
Process-level scheduling
Offline-first app
Evidence bound to the point
Configurable approval flow
Non-conformity management
One-click Databook
Measurable gains
Integrations
- Databook export as PDF and structured package
- Automatic report delivery to the client by email
- ERP integration for progress measurement
- API to consume inspection data in BI tools
Standards covered
Inspections are configured with the acceptance criteria of the standard applicable to the contract, and the Databook is produced in the format required by the client's oversight team.
Products behind this solution
Frequently asked questions
Does it work without internet in the field?
Yes. The app is offline-first: the inspector fills in, photographs and signs without a connection, and everything syncs automatically once signal returns. No record is lost in between.
Can we use our own inspection forms?
Yes. Reports are built from your templates, including the fields and criteria your contract requires. You don't have to adapt your process to the software.
How does traceability work for audits?
Every record stores who filled it in, when, where and with what evidence, plus the approval history. In an audit you can start from an inspected point and reach the original photo in a few clicks.
Does the Databook come out in the format our client requires?
Yes. Compilation follows the structure defined in the contract, and can be generated at any point during the project — not only at close-out.
How long does implementation take?
Initial configuration of forms and approval flow usually takes a few days. Field use needs little training, because the interface follows the same sequence as the paper form.
Social proof
CheckFlow was born inside a real inspection operation, not from a requirements document. The origin of the product is written up and available to read.Read the origin of CheckFlow