The problem
The document exists, it's up to date, and someone in the field still uses the old revision. It isn't disorganization: finding the right information inside thousands of pages depends on knowing where to look. And when a standard changes, nobody is sure who was using the previous version.
- Outdated revisions circulating unnoticed
- Information scattered across folders, email and chat groups
- Finding the right procedure means asking a colleague
- No record of who accessed which version, and when
- Audits that require proof of revision control, not just possession of the document
Who it's for
Quality management
Engineering and operations
Health and safety
IT and information security
How it works
Documents come in with metadata, access level and owner defined.
Each update becomes a new version without erasing the previous one, with automatic notice to everyone with access.
The AI finds the answer and points to the excerpt and page in the original document.
Every access, publication and query is recorded.
What's included
Version control without losing history
AI search that cites its source
Per-document confidentiality
Automatic revision notices
Approval workflow
Complete audit trail
Measurable gains
Integrations
- Bulk import of your existing archive
- Corporate authentication (SSO)
- Email and in-app push notifications
- API for queries from other systems
Standards covered
Documented-information control and the access trail meet what quality and information-security audits typically require.
Products behind this solution
Frequently asked questions
Does the AI make things up when it doesn't know?
Answers are always anchored to a document in your archive, with the excerpt and page indicated. When there's no documentary basis to answer, that's stated rather than filled in with guesswork.
Are our confidential documents exposed to the model?
Access respects each document's permissions: search only considers what that user could open manually. Those without permission don't receive the content in an answer.
Can we migrate the archive we already have?
Yes. Bulk import brings existing documents with their metadata, and revision history is maintained from that point on.
How do field teams access it?
Through the phone's browser, with protected reading and no need to download the original file.
What happens when a document is revised?
The previous version is preserved and remains available, and everyone with access to the document is automatically notified of the new revision.
Social proof
The most cited gain isn't storage: it's no longer having to ask a colleague where the information is. Search with source citation changes how people consult documents.